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Corporate Office Receptionist

Contract
 
FL 32119
Posted Today

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Overview

Daytona Employment is currently recruiting for a Corporate Office Receptionist.

  1. Provide general office support with a variety of clerical activities and related tasks which will include but are not limited to the following:
  1. Meet and greet all who enter the Corporate Office Lobby with a positive, friendly, professional welcome.
  2. Greet persons entering office, determine nature and purpose of visit, and direct or escort them to specific destinations.
  3. Answer phone with positive, friendly, smiling voice.
  4. Operate telephone switchboard to answer, or forward calls, providing information, taking messages, or scheduling appointments.
  5. Monitor lobby appearance with Maintenance, assuring all maintenance and housekeeping standards are met.
  6. Coordinate meeting and appointment schedule.
  7. Provide information about office, such as location of departments or offices or services provided.
  8. Transmit information or documents to customers, using computer, mail, or facsimile machine.
  9. Sort, distribute, or prepare mail, messages, or courier deliveries.
  10. Maintain supplies of all FedEx package materials.
  11. Prepare FedEx packages to go to other office locations.
  12. Notify the person responsible for accepting the deliveries when they arrive.
  13. Responsible for all File-Tech pick-ups and retrievals and assures that all related paperwork is correct.
  14. Perform administrative support tasks
  1. Scan documents for various departments
  2. Prepare reports as directed
  3. File and maintain records
  • Assist Office Manager with administrative duties as may be required.

II. PHYSICAL AND MENTAL REQUIREMENTS:

  1. Professional appearance
  2. Excellent verbal and written communications skills
  3. Ability to manage multiple tasks and assignments
  4. Strong customer service skills, focusing on both internal and external customers

III. EQUIPMENT OPERATED: This job operates in a professional office environment. This role is routinely uses standard office equipment such as computers, phones, photocopiers, filling cabinets and fax machines.

IV. POSITION REQUIREMENTS (Experience, Licenses or Certifications required)

  1. Minimum 1-2 years related experience
  2. High school diploma or equivalent

V. WORKING CONDITIONS: This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.

VI. SUPERVISORY CONTROL: Reports directly to Office Manager

VII. NUMBER OF EMPLOYEES SUPERVISED (if any): None

VIII. FAIR LABOR STANDARDS ACT STATUS: Non-Exempt

2 - 4 YEARS EXPERIENCE IN A CORPORATE ENVIRONMENT (MANDATORY)

Pay rate: $12-$14 an hour DOE, DOQ